Written by Gabriel S. from Capital Region Translations. January, 2025

At Capital Region Translations, our small team of US-based, native-speaking Spanish translators understands that clear and accurate communication is vital when dealing with documents in different languages. 

Whether it's a birth certificate for USCIS, a legal contract for a business deal, or medical records for a hospital visit, our team is here to provide precise and culturally sensitive translations from Spanish to English

Types of Documents We Translate

• For USCIS & Immigration: Birth certificates, marriage certificates, death certificates, divorce decrees, police records, and FBI background checks. We understand the specific requirements of USCIS and ensure your translations are accepted without a hitch. 

Our translations come with a Letter of Certification in keeping with the USCIS guidelines. We guarantee 100% acceptance for your immigration documents.

• Legal Documents: Contracts, agreements, court documents, patents, trademarks, wills, and powers of attorney. Our legal translators are well-versed in legal terminology and ensure accurate translations for legal proceedings. 

We work with 200+ lawyers and paralegals all over the country with 5-star reviews.

• Medical Documents: Medical records, clinical trial documents, patient information leaflets, medical device manuals, and pharmaceutical documents. We maintain strict confidentiality and accuracy when translating sensitive medical information and follow HIPAA protocols.

• Business and Marketing Documents: Websites, brochures, presentations, marketing campaigns, business plans, and financial reports. We help businesses effectively communicate with their English-speaking audience.

• Academic Documents: Research papers, dissertations, academic transcripts, diplomas, and certificates. We ensure your academic credentials are accurately represented in English.

Why Choose Capital Region Translations

• Accuracy and Quality: We do all of our Spanish-to-English document translations in-house, so we can closely monitor the workflow and quality. 

• Native English Translators: Our translators are native English speakers with a deep understanding of the nuances of the language and cultural context.

• Subject Matter Expertise: We assign translators with specific expertise in the subject matter of your documents, ensuring accurate and specialized translations.

• Confidentiality: We treat all documents with the utmost confidentiality and security. All documentation is stored on our secured and encrypted server and is never shared. We will happy sign a Non-Disclosure Agreement, if requested.

• Competitive Pricing: We offer competitive rates and transparent pricing with no hidden fees. We typically charge per-word or per-page, with the per-word price of $0.14 and a per-page price of $30.

We provide upfront quotes and stick to them. In-house translators means no third-parties to inflate pricing.

The Translation Process

1. Submit your document: Send us your document via our online form or email, providing context and any specific requirements.

2. Receive a personalized quote: We'll analyze your document and provide a detailed quote with pricing and turnaround time within 1-hour. The price stated is the price you pay; we never add hidden charges.

3. Approve and pay: Once you approve the quote, you can securely pay online using our secure payment gateway.

4. Receive your translation: We'll deliver your completed translation electronically or by mail, based on your preference, in a timely manner.

How to Get Started

• Contact us: Tell us about your document and what you need.

• Receive a quote: We'll provide a detailed quote outlining the cost and estimated turnaround time.

• Approve and pay: Securely pay online once you receive the quote.

• Receive your translation: We'll deliver your completed sworn translation electronically or by mail.

Certified Legal Translation Services: FAQs

What is a certified legal translation?

A certified legal translation is a translation of a legal document accompanied by a signed affidavit certifying its accuracy. This is essential for the translation to be accepted in court proceedings, USCIS applications, and other legal contexts.

What types of legal documents do you translate?

We translate a wide range of legal documents, including contracts, agreements, court transcripts, depositions, evidence, immigration documents, family law documents, business documents, and even text messages and emails.

Who are your translators?

Our translators are native speakers of the target language with extensive experience in legal translation. Many hold advanced degrees in translation, linguistics, or law.

Can I speak to my translator?

Yes, absolutely! We encourage open communication between you and your translator throughout the process.

What is your turnaround time?

Our standard turnaround time is 24 - 48 hours for most documents. We also offer expedited services for urgent requests at a 25% upcharge. Translations up to 5 pages ordered by 12 PM EST will be delivered on the same working day.

What are your rates?

Our rates are competitive and transparent, starting at around $0.14 per word for certified legal translations. We provide detailed quotes upfront with no hidden fees.

What is your quality assurance process?

We maintain the highest standards of accuracy and quality through rigorous quality assurance processes, including proofreading and editing by a second translator.

How do I submit my documents?

You can submit your documents securely through our online form or via email.

What file types do you accept?

We accept various file types, including Word, PDF, JPG, and even images taken with a cell phone camera.

Do you offer notarization?

Yes, we can provide notarization services for your translated documents if required.

Do you sign NDAs?

Yes, we understand the importance of confidentiality and are happy to sign non-disclosure agreements.

Are you insured?

Yes, we are insured by Lloyd's of London, providing an extra layer of protection for our clients.

Are you members of any professional organizations?

Yes, we are proudly ISO 9001:2018 certified, which is an internationally recognized quality control organization.

Who can translate legal documents for USCIS?

Our certified translators meet the qualifications to translate legal documents for USCIS, including providing a written certification and attesting that they are not related to the applicant.

Who can translate documents for court?

Our certified legal translators are authorized to translate documents for court proceedings.

Can I translate text messages for court?

Yes, we frequently translate text messages, WhatsApp messages, and other forms of digital communication for legal purposes. All of our translations for use in court are certified and are considered to be official documents. 

Where can I find a sworn Spanish translator in the United States?

We have three sworn translators on staff who are certified by the Spanish Ministry of Foreign Affairs and can provide sworn translations for use in Spain. By having these professionals on staff, we can drastically reduce costs, rather than sub-contracting.